Medical Affairs Operations

Job Locations US-MA-Bedford
Posted Date 4 months ago(3/23/2020 1:05 PM)
Job ID
2020-1311
# of Openings
1
Category
Medical Affairs

Overview

 

The Medical Affairs Operations role will be an integral part of the Medical Affairs team. S/he will be accountable for executing logistical and operational tasks critical for cross-functional and department activities, including management of contracts, purchase orders and budget spend.  S/he will manage the training materials for internal and external stakeholders, in partnership with Medical Communications.  In addition, S/he will be responsible for team organization at conferences of all sizes, providing administrative support and assistance as needed.  S/he will serve as the medical signatory on medical review of materials for promotional materials and non-promotional materials.  This individual liaises with a variety of stakeholders across functions and is responsible for managing project deadlines and ensuring high quality documents are available for distribution to support the Medical Affairs team.

Responsibilities

Leadership and Strategy

  • Submit and maintain Business Needs Forms for all relevant activities
  • Organize contract execution for Healthcare Professionals, including Contract Approval, collection of supporting documentation, and Fair Market Value assessment
  • Complete payment (check requests) for vendors; track payments against operating expenses
  • Organize contract execution for vendor partners; process invoices and track payments against operating expenses
  • Maintain purchase orders
  • Document and process received goods and service invoices for Medical Affairs department
  • Provides logistical support for Trainings, advisory boards, and other meetings (internal and external)
  • Act as point person responsible for coordinating ordering and shipment of product and equipment to approved investigator-initiated trials, medical grant recipients, field MSL team requests as well as management of loaned resources including management of return shipping.
  • Prepare internal/external training documents/binders, other correspondence and documents as needed

Medical Community Engagement

  • Logistical conference planning for national, regional, and local conferences
  • Manage materials and ensure all required and approved content is available for dissemination, in partnership with Medical Communications
  • Book and maintain reservations for meals, rooms, and other

Knowledge Management

  • Serve as the medical signatory for promotional, and non-promotional materials on the Internal Review Committee ensuring accuracy, relevance and completeness, of scientific data and associated references
  • Ensure internal document and information repository is maintained and accessible for Medical Affairs stakeholders
  • Support the development of training materials for Medical Affairs stakeholders based on scientific communications platform
  • Develop and maintain current, broad, and in-depth knowledge of pathophysiology, pharmacotherapy, and clinical outcomes associated with products and relevant disease states
  • Maintain and track Data on File
  • Maintain reference library, bibliographies and eLibrary subscriptions (via RightFind management or other document management system)
  • Organize and maintain references related to SCP and publications, including Data on File

Cross-Functional Collaboration

  • Support the execution of congress plans and MSL activities in collaboration with other internal functions
  • Provide updates to internal stakeholders on related activities

Other

  • Demonstrate the values of Ocular Therapeutix
  • Other duties as assigned

Supervisory Responsibilities:

May oversee the work of external consultant(s) and/or manage vendor(s)

 

Qualifications

  • Bachelor's degree with related health science background preferred
  • Experience in the ophthalmic pharmaceutical space preferred, but not required
  • 1+ years’ experience in Medical Affairs or related fields like medical device, biotech, pharma or others
  • Exceptional project management, superior organizational and advanced MS Office skills required (Word, Excel, PowerPoint)
  • Experience with Veeva Vault Promo mats preferred but not required
  • Excellent verbal and written communication skills (including meticulous proofreading)
  • Team-oriented, flexible, creative, inquisitive, driven and extremely reliable
  • Ability to learn applications quickly
  • Excellent verbal & written communication skills
  • Support/back up internal medical affairs team
  • Ability to work with and collaborate will all levels and groups
  • Ability to travel 15%

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed